New Hire Fact Sheet Employers must report new hire information within 20 days of the employee's first day of work. By law, employers are required to report: Employee's name, home address, Social Security number, date of birth, first day of work, and salary Employer's name, work address, Federal Employer ID Number (FEIN), and DC Unemployment Insurance number The District of Columbia New Hire Registry requests three additional data elements: Employee suffix Availability of employee medical benefits Employee gender DC New Hire Registry Reporting Forms can be obtained from the DC New Registry Hire Help Desk. Help Desk staff are available to assist you Monday through Friday between 8 am and 5 pm, and interactive telecommunications services are available 24 hours a day, seven days a week at 1-877-846-9523. Reports may be: Mailed to: The District of Columbia New Hire Registry P.O. Box 149291 Austin, TX 78714 Faxed, toll-free, to 1 (877) 892-6388 Telephoned in, toll-free, to: 1 (877) 846-9523 Employers may report multiple employees on diskette, CD-ROM, magnetic tape, or cartridges. Those who regularly report more than 10 newly hired and rehired employees a month may receive a pre-formatted diskette or data layout for electronic and magnetic reporting. For technical specifications and requirements, please call 1 (877) 846-9523.