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Training Provider Eligibility Requirements

 

Requirements

Training providers must: 
  • Provide commercially available training or education at a published tuition rate 
  • Provide training or education for in-demand occupations that does not exceed 12 months, unless approved by the DOES Director
  • Be licensed to do business in the District of Columbia, Maryland, or Virginia, or be eligible for federal funds under Title IV of the Higher Education Act of 1965 or carry out programs under the National Apprenticeship Act of 1937 
  • Be licensed or exempted by the Office of Consumer & Regulatory Affairs, Education Licensure Commission, if operating in the District of Columbia 
  • Be located within a commute using public transportation from the District 
  • Carry general liability insurance 
  • Not be debarred from Federal or District contracting 
  • Be accessible to persons with disabilities 
  • Provide a reasonable price based on a comparative analysis of the Occupations in Demand or emerging occupations 
  • Being placed on the In-Demand Occupation Training Provider List and receipt of a Blanket Purchase Agreement (BPA) does not guarantee referrals. Individual applicants have the right to choose enrollment at any training provider on the list, regardless of initial point of contact. The list will be updated on a quarterly basis, to include new training providers as they are approved.
Terms and Conditions
Any BPA which results from this solicitation will include provisions that address the following:
 
  1. The BPA is a one-year agreement. The provider will furnish services, if and when requested by the contracting officer during a specified period and within the stipulated total amount per referred participant specified below in Item no. 5. Financial aid and personal funds may be used to supplement the DOES funds. 
  2. The District is obligated only to the extent that authorized training is requested under the written BPA by Purchase Order(s) placed under the BPA. The effective date of the BPA and the total dollar limitation for purchases under the BPA will be denoted in the BPA. Payment and billing information shall be established in the Purchase Order (PO). 
  3. The Office of Contracting and Procurement has the sole authority to enter into the BPA as a result of this application. The Contracting Officer is authorized to terminate any Purchase Order issued under the BPA for default or convenience according to the terms of the District's Standard Contract Provisions for Use with District of Columbia Government Supply and Services Contracts. These Contract Provisions will be incorporated in their entirety and made a part of the BPA. 
  4. DOES will maintain an equitable referrals system by providing each participant with the name, address, and telephone number of all training providers on the list which offer the training prescribed on their Individual Service Strategy (ISS). The ISS is the outcome of the objective assessment, which is described in the "Outline of Individual Training Assessment Process" 
  5. The Contractor shall charge prices to the District that are as low or lower than those charged to the provider's most favored customer under similar terms and conditions, in addition to any prompt payment discounts. Therefore, when placing Purchase Orders, contracting officers need not seek further competition, or synopsize the requirement. The District will have already determined the prices of training under the agreements to be fair and reasonable. 
  6. The dollar limitation for training during a twelve month period for each referred participant shall not exceed $4,000.00. The dollar limitation for each Purchase Order under the BPA shall not exceed $25,000.00, and the maximum dollar limitation for the BPAs will be determined at the time the BPA is finalized based on historical utilization of training in particular areas.
  7. Any Purchase Order issued during the effective period of the BPA and Purchase Order shall govern the Contractor's and the District's rights and obligations with respect to that order to the same extent as if the order were completed during the BPA's effective period. 
  8. The District is expanding use of electronic communications to exchange business documents. The placement of Purchase Orders may be performed either through Electronic Data Information procedures or paper Purchase Orders. 
  9. The District will initiate training under the Purchase Orders by placing orders against the BPA. Requests for payments shall be initiated by the Contractor with an invoice which must contain the following minimum information: (a) name of participant(s), (b) description of training, (c) name of provider, (d) BPA number, (e) Purchase Order number and date, (f) quantity, unit price, number of units, and total price, (g) period of performance, (h) point of contact/address/telephone number, and (i) invoicing information. 
  10. The Contractor shall submit a detailed monthly invoice to the District's Contract Administrator specified in the BPA for all Purchase Orders issued during the billing period, and for which payment(s) have not been received. 
  11. Any inconsistencies in the BPA and Purchase Order(s) that result from this application shall be resolved by giving precedence in the following order: (a) the Purchase Order, (b) the BPA, and (c) the attachments to the BPA. 
  12. The Contractor shall provide all services relevant to the BPA in compliance with the Americans with Disabilities Act of 1990, 42 USCA Section 12101, et seq. 
    
Assurance of Compliance With Equal Employment Opportunity
 
Mayor's Order 85-85, "Compliance with Equal Employment Obligation in Contracts," dated June 10, 1985, and the Office of Human Rights' regulations, Chapter 11, "Equal Employment Opportunity Requirements in Contracts," promulgated August 15, 1986, further the District's commitment to equal employment opportunity. The "Equal Employment Opportunity Employer Information Report" (Attachment E with the Application) must be completed and returned with the Application form.
 
Assurance of Compliance With the Service Contract Act of 1965
Contractors shall compensate employees engaged in direct provision of education and training in accordance with the U.S. Department of Labor, Employment Standards Administration, Wage & Hour Division, Wage Determination No. 94-2103, Revision No. 19, dated June 28, 1998 (Attachment F with the Application).
 
 
Inquiries and Questionnaire Submission
Application packages should include the original and two copies of the completed Application Form and all the required information, including  3 copies of the current catalog, to the Workforce Investment Council.
 
Questions about the Eligible Training Provider application may be directed to 202-671-2517.